Records Management: how to better organize your documents in both electronic and print formats
Why bother paying for extra storage space to keep documents you no longer need? With KOMI Doc’s lifecycle module, managing records becomes no-brainer.
What is records lifecycle?
From its creation up to its disposal, relevant documents go through different phases which are called: document’s lifecycle.
Documents’ lifecycle depends on three factors:
# Retention policies set by local/federal or government authorities (for administrative or financial documents for example)
# Company’s retention strategy
# Retention agreements with stakeholders such as auditors
Records management requires rigor and methodology to be successful. But this process can easily become complex, even more when it is done manually.
What is it for?
As previously mentioned, it is important to effectively manage your records’ lifecycle for two main reasons:
# Compliance with regulations or agreements
# Storage space volume management
Moreover, it generates multiple undeniable benefits:
# Enforces structured retention policies, to make sure documents are destroyed at the right time,
# Minimizes legal risks and lawsuits,
# Reduces costs related to manual management and storage space,
# Improves record managers’ efficiency,
# Centralizes information,
# Locates information quickly,
# Makes records retention easy,
# And more…
Simplify records management with KOMI Doc
What can you concretely do thanks to our lifecycle feature?
# Set a retention rule by date, type of document, or folder,
# Delete or hide expired documents by simply clicking on a button, without needing to check your calendar,
# Instantly modify or delete a rule according to legislation’s changes or the company’s retention strategy,
# Export data in CSV format for integration in business applications,
# Check disposition’s history.